{"id":366,"date":"2023-04-14T09:00:00","date_gmt":"2023-04-14T08:00:00","guid":{"rendered":"https:\/\/freelancingintotheunknown.com\/?p=366"},"modified":"2023-06-09T09:25:09","modified_gmt":"2023-06-09T08:25:09","slug":"what-are-you-paying-for","status":"publish","type":"post","link":"https:\/\/freelancingintotheunknown.com\/?p=366","title":{"rendered":"A-Z of Freelancer Costs"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">There\u2019s been some interesting discussions lately amongst freelance colleagues about whether some organisations understand the value of work they\u2019re after and by extension what goes into people\u2019s rates. It got me thinking about the costs of being self-employed, and how little I understood before I went freelance myself. I was definitely one of those people who saw a rate and thought \u201chow much?!\u201d &nbsp;and it\u2019s interesting to reflect on how much I\u2019ve learnt nearly a year in.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">So to capture some of this learning, here\u2019s a quick brainstorm of just some of things that go on behind the scenes of almost every freelancer, all of which have a cost attached that that day rate needs to account for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Accountancy<\/strong> \u2013 a qualified person to your self-assessment and\/or potentially an accountancy software to track everything unless you\u2019re a tax\/national insurance guru yourself<\/li>\n\n\n\n<li><strong>Biscuits<\/strong> \u2013 or any other tasty snacks since you now have no office kitchen to snaffle from. Equally, coffee\/tea\/milk, you\u2019re on your own<\/li>\n\n\n\n<li><strong>Coaching<\/strong> \u2013 or mentoring, as you\u2019re running your own business there\u2019s no colleagues or manager to help steer your development so an option many go down is paying for coaching\/mentoring<\/li>\n\n\n\n<li><strong>Downtime<\/strong> \u2013 as a freelancer you can never guarantee the work and there will naturally be periods where you\u2019re between work, or simply don\u2019t have enough to cover your outgoings<\/li>\n\n\n\n<li><strong>Events<\/strong> \u2013 from conferences to networking breakfasts, anything you attend as a freelancer needs to be paid from your own pocket<\/li>\n\n\n\n<li><strong>Footrest<\/strong> \u2013 or any other ergonomic support to help you work comfortably, you can\u2019t just pick from a catalogue now, or least you can, you just also foot the bill. Equally your desk and all other office furniture<\/li>\n\n\n\n<li><strong>Ghosts<\/strong> \u2013 the times you put together a proposal or have a discovery call and the work doesn\u2019t go anywhere (most the time you hear back but occasionally, it\u2019ll be a total ghost..)<\/li>\n\n\n\n<li><strong>Highlighters<\/strong> \u2013 pens, paper, ink cartridges, poly pockets, there\u2019s no magic cupboard of dreams anymore<\/li>\n\n\n\n<li><strong>Insurance<\/strong> \u2013 professional indemnity is often the minimum you need, depending on the work you do. Public liability is another big one, and specialist ones like income protection can also be worth considering as a freelancer.<\/li>\n\n\n\n<li><strong>Jury service<\/strong> \u2013 if you get called up, it\u2019s vital time out of paid work and you\u2019re unlikely to get the full amount back<\/li>\n\n\n\n<li><strong>Kids<\/strong> \u2013 childcare falls into the general camp for many of all the bills you need to cover but what I\u2019ve also found working part-time while my kids are little is that, occasionally, to fit my availability with an organisation\u2019s I need to pay for an extra day\u2019s nursery fee \u2013 and that\u2019s currently 1\/5 of my day rate alone.<\/li>\n\n\n\n<li><strong>Laptop<\/strong> \u2013 one of the first investments I made and has proved fundamental to everything<\/li>\n\n\n\n<li><strong>Marketing<\/strong> \u2013 the only way you\u2019re getting work is via you, you\u2019re now your own marketing division whether that\u2019s sales emails, LinkedIn posts, blogs or networking<\/li>\n\n\n\n<li><strong>National Insurance<\/strong> \u2013 another critical payment to make sure you\u2019re covering yourself<\/li>\n\n\n\n<li><strong>Office 365<\/strong> \u2013 to get the domain-linked email, storage, security and all the programmes, you\u2019re looking at a monthly fee for your IT needs<\/li>\n\n\n\n<li><strong>Pension<\/strong> \u2013 gone are the days of a decent pension contribution match from an employer and instead of your side coming automatically off your gross wage, you need to decide the amount and pay it in<\/li>\n\n\n\n<li><strong>Qualifications<\/strong> \u2013 or any kind of CPD you want to do<\/li>\n\n\n\n<li><strong>Relationships<\/strong> \u2013 it takes time to develop a network of people you want to work with, learn from and grow with<\/li>\n\n\n\n<li><strong>Space<\/strong> \u2013 mortgage\/rent if you\u2019re working from home, or co-working space if you\u2019re out and about<\/li>\n\n\n\n<li><strong>Tax<\/strong> \u2013 don\u2019t get on the wrong side of HMRC, you need to do an annual self-assessment (either yourself or pay someone to do it for you) and pay the tax owed on income earned<\/li>\n\n\n\n<li><strong>Utilities<\/strong> \u2013 gas, electricity, water, it didn\u2019t seem such a big deal but over winter with the price increases having to have your home heating on all day while you work was suddenly a big decision<\/li>\n\n\n\n<li><strong>Vacation <\/strong>\u2013 there\u2019s no holiday pay in self-employment so your rates need to be able to cover any periods of downtime because you\u2019ll usually have no income during that time<\/li>\n\n\n\n<li><strong>Website<\/strong> \u2013 see earlier about being your own marketing team and often that includes paying for your website domain name and website hosting, you may even need to pay regular IT support costs for it<\/li>\n\n\n\n<li><strong>X-rays<\/strong> \u2013 or other ill-health (since we don\u2019t pay for x-rays in the UK) because you also don\u2019t have sick pay for self-employment either<\/li>\n\n\n\n<li><strong>Yourself<\/strong> \u2013 on the most basic level, your day rate needs to cover your essentials, as well as any time out you need for life\u2019s \u201cstuff\u201d, whether it\u2019s a doctor\u2019s appointment, taking the cat to the vet, getting the car to the garage, caring responsibilities etc all the things that take you away from your work aren\u2019t quite as flexible when you\u2019re paid by the day<\/li>\n\n\n\n<li><strong>Zoom<\/strong> \u2013 or any other apps or platforms you use for work like Miro etc, as soon as you start using them professionally, the subscriptions add up<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">And there\u2019s a whole host of things I couldn\u2019t squeeze in \u2013 invoicing, cashflow, discovery calls, job hunting, filing, blogging, travel, CV-updating, wifi, printer, template contracts, keeping up-to-date with industry standards and new ideas to name just a few. In fact, what a client sees as delivery outputs is only a slice of what you get up to in order to run your own business.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The biggest lesson for me has been the uncertainty. As a freelancer your day rate isn\u2019t just about the value of your time on that day, and the costs that go on behind the scenes. It\u2019s also about trying to create some financial continuity against a backdrop of risk. What if I\u2019m ill and suddenly can\u2019t work? What if I need to factor in some downtime? What if a contract suddenly falls through, or there\u2019s an unexpected gap with no work?<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Right now feels like a particularly expensive period of life with a mortgage (so long low-rate fixed term!) and childcare for two small people, let alone a house that needs doing up, a cat that can\u2019t stay out of the vets, and attempting to pay for some fun every now and then. And so the stakes feel high. I knew freelancing wasn\u2019t for the feint-hearted and the costs are arguably a lot higher than I initially appreciated. It really puts into perspective the need to love what you do and I\u2019m grateful that with a specialism of non-profits the returns have been worth it.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Photo by&nbsp;<a href=\"https:\/\/unsplash.com\/@seffen99?utm_source=unsplash&amp;utm_medium=referral&amp;utm_content=creditCopyText\">Sven Brandsma<\/a>&nbsp;on&nbsp;<a href=\"https:\/\/unsplash.com\/photos\/C5SUkYZT7nU?utm_source=unsplash&amp;utm_medium=referral&amp;utm_content=creditCopyText\">Unsplash<\/a><\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>There\u2019s been some interesting discussions lately amongst freelance colleagues about whether some organisations understand the value of work they\u2019re after and by extension what goes into people\u2019s rates. It got me thinking about the costs of being self-employed, and how little I understood before I went freelance myself. I was definitely one of&#8230;<\/p>\n","protected":false},"author":1,"featured_media":367,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"nf_dc_page":"","om_disable_all_campaigns":false,"_monsterinsights_skip_tracking":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_post_was_ever_published":false},"categories":[31],"tags":[13,11,12,21,25,10],"class_list":["post-366","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-pricing","tag-charity","tag-consultant","tag-freelance","tag-non-profit","tag-self-employment","tag-start-up-2"],"aioseo_notices":[],"aioseo_head":"\n\t\t<!-- All in One SEO 5.0.4 - aioseo.com -->\n\t<meta name=\"description\" content=\"There\u2019s been some interesting discussions lately amongst freelance colleagues about whether some organisations understand the value of work they\u2019re after and by extension what goes into people\u2019s rates. 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I was definitely one of those people\" \/>\n\t<meta name=\"robots\" content=\"max-image-preview:large\" \/>\n\t<meta name=\"author\" content=\"Katherine Perrin\"\/>\n\t<link rel=\"canonical\" href=\"https:\/\/freelancingintotheunknown.com\/?p=366\" \/>\n\t\t<meta name=\"generator\" content=\"All in One SEO (AIOSEO) 5.0.4\" \/>\n\t\t<meta property=\"og:locale\" content=\"en_GB\" \/>\n\t\t<meta property=\"og:site_name\" content=\"Freelancing into the Unknown - One woman&#039;s journey to being her own boss\" \/>\n\t\t<meta property=\"og:type\" content=\"article\" \/>\n\t\t<meta property=\"og:title\" content=\"A-Z of Freelancer Costs - Freelancing into the Unknown\" \/>\n\t\t<meta property=\"og:description\" content=\"There\u2019s been some interesting discussions lately amongst freelance colleagues about whether some organisations understand the value of work they\u2019re after and by extension what goes into people\u2019s rates. 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